order to provide an engaged and immersive conference experience,
attendees are encouraged to book lodging close to the conference events.
Here are the services offered through a combination of this website and the Big Sky Resort website:
- Conference registration (including guest registration and student registration)
- Lodging/Hotel reservations
- Lift ticket purchase
Lodging and lift tickets are handled through Big Sky Resort:
Can I register myself, and then return later to add a guest?
you can! Once you complete your registration, you may edit it at any
time. Guests are added via the "Add Guests" tab when editing your
Guest registration rates can be found here.
How do I get the IEEE/AIAA registration discount?
must include proof of CURRENT IEEE/AIAA membership during registration
so that we can confirm your eligibility for the discount.
the registration process, you will enter this information under the
"User Details" tab (the first tab in the registration process). Click
the pencil icon next to "AIAA/IEEE Membership" to add/edit details.
Don't forget! If you uploaded proof of your membership for last year, update it to show this year's valid membership.
Do I have to book my lodging immediately when I register for the conference?
you don't, you may return later to complete your lodging reservations
if you wish! The registration system will send you a reminder to book
your lodging if you do not do so after registering.
Can I book my lift tickets, and other options later?
you may! You can add options at any time by clicking on the Big Sky
Resorts link (which will appear under your registration order once you
When is the last chance to register, add a guest, book my hotel, etc?
Registration through the www.aeroconf.org website:
- Register yourself: It is best to register before February 27, 2022, so your badge is printed and ready when you arrive, and you avoid the registration line. We strongly recommend advance
registration for the conference. If you register at the conference
there may be a delay in publishing your paper.
- Register a guest: Same as above. (Registrants and their guests must register for the same days)
as a student: Processing student approvals takes a lot of time, so we
recommend that students register before February 19, 2021 to avoid a
long wait at the conference.
- Register a student for junior conference: Jan 18
Lodging through the Big Sky Resort group portal:
- Book your NEW hotel reservations: We recommend booking as early as possible, but no later than 2
weeks prior to the conference to ensure availability, February 19, 2022. Our room blocks often fill up fast.
- CHANGES to current reservations: The day the conference begins
Cancellations for full refund must be completed by 30 days prior to the
start of the reservation. Cancellations after this date do not get a
If someone else books my travel for me, can I have them receive my receipts?
may add additional correspondence emails in your profile. However, any
email address that you add will receive all emails related to your paper
(if you are an author) and other conference business. It may be more
practical to forward the receipts you receive from the registration
system to the person booking your travel.
I would like to customize the name printed on my badge (at the conference). How can I do this?
You may provide the name you wish us to print on your badge during the registration process. The field ("Badge Name") is found in the "User Details" tab (the first tab in the registration process).
What is the closest airport?
Bozeman (BZN) is closest to Big Sky.
Can I use multiple credit cards?
Yes. You may complete the conference registration portion using your preferred credit card, and then:
and pay for guests or other modifications to your conference
registration with another card by clicking the "Edit Registration"
button below your registration information (accessed by clicking
"Register" at the top right of the screen).
- Book or modify your hotel or lift tickets with your preferred credit card by clicking on the
Big Sky Resorts links:
How do I obtain a student discount?
full-time students may be eligible for a student registration discount.
To apply for the student discount, click "Menu" (in the top left)
--> "Register" --> "Student Discount Application." Fill out the
required information, including an image of your student ID and
separately, proof of your current enrollment.
In order to qualify for the 40% student discount, each student must (not should)
provide proof of current full-time matriculation. Usually your student
ID does not give a date. Transcripts, dated payment receipt, or
official letter from the University projecting graduation date will
provide this information in the website, the Registration Chair will
review your information and, if approved, you will receive an email with
the discount code.
Who is eligible to register as a junior?Any student,
1st grade through 12th grade, attending the conference as an official
guest of a registrant is eligible to register for and present at the
IEEE Junior Engineering & Science Conference.
What if I still have a registration or lodging question?
You may contact our Registration team (firstname.lastname@example.org) if you have any further registration questions we have not answered above.
Please contact Big Sky Resort if you have any further questions about lodging, lift tickets, or rentals: