Registration Basics

In order to provide an engaged and immersive conference experience, attendees are encouraged to book lodging close to the conference events.

Here are the services offered through a combination of this website and A Meeting By Design's website:

  1. Conference registration (including guest registration and student registration)
  2. Lodging/Hotel reservations 
  3. Airport shuttle reservation
  4. Lift ticket purchase 
  5. Other entertainment reservations

Lodging, shuttle, lift tickets, and other activity registrations are handled through A Meeting By Design (you will be directed there after completing the initial conference registration)



Can I register myself, and then return later to add a guest?

Yes, you can! Once you complete your registration, you may edit it at any time. Guests are added via the "Add Guests" tab when editing your registration.

Guest registration rates can be found here.



How do I get the IEEE/AIAA registration discount?

There two ways to add proof of IEEE/AIAA membership to your account so that we can confirm your eligibility for the discount.

  1. Go to "My Account" by clicking your name (upper right next to the registration button). Under the "Misc" tab, you will see the membership area, and the fields in which you may enter your member numbers. Below the fields there is a button to upload proof of current membership. Make sure to click "Save" when you are done.
  2. During the registration process, you may also provide your member number and proof of current membership. This is found under the "User Details" tab (the first tab in the registration process). Click the pencil icon next to "AIAA/IEEE Membership" to add/edit details.

Don't forget! If you uploaded proof of your membership for last year, please update it now to show this year's valid membership. 



Do I have to book my lodging immediately when I register for the conference?

No, you don't, you may return later to complete your lodging reservations if you wish! The registration system will send you a reminder to book your lodging if you do not do so after registering.



Can I book my Big Sky shuttle, lift tickets, and other options later?

Yes, you may! You can add options at any time by clicking the "Hotels/Shuttle" button (which will appear under your registration order once you have registered).



When is the last chance to register, add a guest, book my hotel, etc?

On the www.aeroconf.org website:

  • Register yourself: It is best to register before February 29, 2020, so your badge is printed and ready when you arrive, and you avoid the registration line.  We strongly recommend advance registration for the conference.  If you register at the conference there may be a delay in publishing your paper.
  • Register a guest: Same as above.  (Registrants and their guests must register for the same days)
  • Register as a student: Processing student approvals takes a lot of time, so we recommend that students register before February 21, 2020 to avoid a long wait at the conference.
  • Register a student for junior conference: Jan 8

On the A Meeting By Design website:

  • Book your NEW hotel reservations: 2 weeks prior to the conference, February 21st, 2020
  • CHANGES to current reservations: the day the conference begins
  • New this year, any changes to Hotel or Shuttles within the 2 week mark will receive a $25.00 change fee
  • Hotel Cancellations for full refund must be completed by February 7th, 2020, cancellations after this date do not get a refund.
  • Shuttles: February 25th, 2020



If someone else books my travel for me, can I have them receive my receipts?

You may add additional correspondence emails in your profile. However, any email address that you add will receive all emails related to your paper (if you are an author) and other conference business. It may be more practical to forward the receipts you receive from the registration system to the person booking your travel.



I would like to customize the name printed on my badge (at the conference). How can I do this?

You may provide the name you wish us to print on your badge during the registration process. The field ("Badge Name") is found in the "User Details" tab (the first tab in the registration process). 



I would like to come to the conference a couple days early. Can I book this lodging as part of the registration process?

Yes you may! On the second step of the "Hotel Reservation" tab on the AMBD website, you may write your extended arrival and/or departure dates in the field below the "Room Type" selection area. You will receive a confirmation email for your extended stay. Please note that the conference rates apply only to the conference dates, and the rate may not be available for your extended stay.


Payment FAQ



Can I use multiple credit cards?

Yes. You may complete the conference registration portion using your preferred credit card, and then:

  • Add and pay for guests or other modifications to your conference registration with another card by clicking the "Edit Registration" button below your registration information (accessed by clicking "Register" at the top right of the screen).
  • Book or modify your hotel, shuttle, or lift tickets with your preferred credit card by click the 
    "Hotels/Shuttle" butto
    n below your registration information (accessed by clicking "Register" at the top right of the screen).



How do I obtain a student discount?

Current full-time students may be eligible for a student registration discount. To apply for the student discount, click "Menu" (in the top left) --> "Register" --> "Student Discount Application." Fill out the required information, including an image of your student ID and separately, proof of your current enrollment.

In order to qualify for the 40% student discount, each student must (not should) provide proof of current full-time matriculation.  Usually your student ID does not give a date.  Transcripts, dated payment receipt, or official letter from the University projecting graduation date will qualify. 

Once you provide this information in the website, the Registration Chair will review your information and, if approved, you will receive an email with the discount code.



How can I pay by wire transfer?

Instructions for domestic or foreign wire transfers are provided here:

Domestic Wire Transfer Instructions

Foreign Wire Transfer Instructions

You will then need to contact the Registration Chair (registration@aeroconf.org) who will provide further instructions about registering through our website.


What if I still have a registration, shuttle, or lodging question?

You may contact A Meeting By Design if you have any further accommodation, shuttle, or lodging questions we have not answered above!

A Meeting By Design

Toll-Free 888-995-3088

Direct Line 406-522-1315

8 am - 5 pm Mountain Standard Time

Email:  info@ameetingbydesign.com