Registration Basics

In order to provide an engaged and immersive conference experience, attendees are encouraged to book lodging close to the conference events.

Here are the services offered through a combination of this website and the Big Sky Resort website:

  1. Conference registration (including guest registration and student registration)
  2. Lodging/Hotel reservations
  3. Lift ticket purchase 

Lodging and lift tickets are handled through Big Sky Resort:


Can I register myself, and then return later to add a guest?

Yes, you can! Once you complete your registration, you may edit it at any time. Guests are added via the "Add Guests" tab when editing your registration.

Guest registration rates can be found here.



How do I get the IEEE/AIAA registration discount?

You must include proof of CURRENT IEEE/AIAA membership during registration so that we can confirm your eligibility for the discount.

During the registration process, you will enter this information under the "User Details" tab (the first tab in the registration process). Click the pencil icon next to "AIAA/IEEE Membership" to add/edit details.

Don't forget! If you uploaded proof of your membership for last year, update it to show this year's valid membership. 



Do I have to book my lodging immediately when I register for the conference?

No, you don't, you may return later to complete your lodging reservations if you wish! The registration system will send you a reminder to book your lodging if you do not do so after registering.



Can I book my lift tickets, and other options later?

Yes, you may! You can add options at any time by clicking on the Big Sky Resorts link (which will appear under your registration order once you have registered).



When is the last chance to register, add a guest, book my hotel, etc?

Registration through the www.aeroconf.org website:

  • Register yourself: It is best to register before February 27, 2022, so your badge is printed and ready when you arrive, and you avoid the registration line.  We strongly recommend advance registration for the conference.  If you register at the conference there may be a delay in publishing your paper.
  • Register a guest: Same as above.  (Registrants and their guests must register for the same days)
  • Register as a student: Processing student approvals takes a lot of time, so we recommend that students register before February 19, 2021 to avoid a long wait at the conference.
  • Register a student for junior conference: Jan 18

Lodging through the Big Sky Resort group portal:

  • Book your NEW hotel reservations: We recommend booking as early as possible, but no later than 2 weeks prior to the conference to ensure availability, February 19, 2022.  Our room blocks often fill up fast.
  • CHANGES to current reservations: The day the conference begins
  • Hotel Cancellations for full refund must be completed by 30 days prior to the start of the reservation.  Cancellations after this date do not get a refund.



If someone else books my travel for me, can I have them receive my receipts?

You may add additional correspondence emails in your profile. However, any email address that you add will receive all emails related to your paper (if you are an author) and other conference business. It may be more practical to forward the receipts you receive from the registration system to the person booking your travel.



I would like to customize the name printed on my badge (at the conference). How can I do this?

You may provide the name you wish us to print on your badge during the registration process. The field ("Badge Name") is found in the "User Details" tab (the first tab in the registration process). 




Payment FAQ



Can I use multiple credit cards?

Yes. You may complete the conference registration portion using your preferred credit card, and then:

  • Add and pay for guests or other modifications to your conference registration with another card by clicking the "Edit Registration" button below your registration information (accessed by clicking "Register" at the top right of the screen).
  • Book or modify your hotel or lift tickets with your preferred credit card by clicking on the 
    Big Sky Resorts links:

How do I obtain a student discount?

Current full-time students may be eligible for a student registration discount. To apply for the student discount, click "Menu" (in the top left) --> "Register" --> "Student Discount Application." Fill out the required information, including an image of your student ID and separately, proof of your current enrollment.

In order to qualify for the 40% student discount, each student must (not should) provide proof of current full-time matriculation.  Usually your student ID does not give a date.  Transcripts, dated payment receipt, or official letter from the University projecting graduation date will qualify. 

Once you provide this information in the website, the Registration Chair will review your information and, if approved, you will receive an email with the discount code.




What if I still have a registration or lodging question?

You may contact our Registration team (registration@aeroconf.org) if you have any further registration questions we have not answered above.


Please contact Big Sky Resort if you have any further questions about lodging, lift tickets, or rentals: